vacancy for our Basel based client in the IT sector

Your tasks:

• Schedule and manage on-site, off-site and virtual meetings and trainings across international time zones (calendar support, townhalls, workshops, functional meeting series, catering orders)
• Independently identify and initiate process improvement areas across departments or function with limited direction
• Perform special projects and/or other functions to support the business as assigned or proactively identified (locker management, building access management etc.)
• Communicate with management and staff at all levels, handling sensitive and confidential information with discretion
• Partnership with other Data&Digital Administrative Assistants for both day-to-day operations as well acting as backup
• Other related job duties as assigned / office&site operations management
• Onboarding management internal hires (Hardware/phone order, distribution lists if applicable, TEAMS membership management, training assignments in Up4Growth
• Embrace the Novartis culture and model work behaviors that are consistent with each of the company’s core values

Your experience/knowledge:

• High School Diploma is required, Associate's Degree or Bachelor’s Degree is preferred
• Experience working with an executive level manager strongly preferred
• Minimum 5 years of administrative experience
• Excellent planning and organizational skills
• Superior attention to details
• Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint
• Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
• Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
• Excellent interpersonal skills (team player)
• Excellent (oral and written) communication skills
• Organizational policies and procedures strongly preferred
• Your soft skills:
• Excellent communication skills
• Strong analytical and problem-solving abilities
• Ability to work collaboratively in a team environment

Ref.Nr.:

• Take the next step and send a resume along with a daytime phone number where the company can reach you
• Due to Swiss work permit restrictions, only applications from Swiss nationals, EU citizens, and current work-permit holders for Switzerland will be considered
• As per client requirements, information about marital status, nationality, date of birth, and a valid Swiss work permit is needed. For applicants with disabilities, potential solutions can be explored with the end client