ASAP: Administrative Assistant 2 Month contract in Basel

For our client, a financial institution in Basel, we are looking for an Administrative Assistant to play a key role in supporting the team by providing high quality administrative and secretarial assistance. This position requires an immediate start date with a contract length of two months.

Description

• Provide high-level administrative and secretarial support to senior team members, ensuring efficient daily operations.
• Coordinate logistics for internal and external meetings and events, including venue arrangements, travel planning, documentation preparation, and on-site support when necessary.
• Manage official correspondence, phone calls, and emails; prioritize inquiries and ensure timely follow-up or delegation as appropriate.
• Maintain accurate records, contact lists, and filing systems, both electronic and physical, in accordance with internal archiving standards.
• Format, proofread, and distribute formal reports and documents, ensuring consistency and compliance with internal guidelines.
• Organize hospitality and business-related activities such as business trips, official meals, and visitor appointments, including vendor coordination, billing oversight, and expense reconciliation.

Profile

• Degree in business administration or a related field.
• 2+ years of experience in admin/secretarial roles, ideally in international or financial settings.
• Fluent in English with strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Highly organized, detail-oriented, and able to manage multiple tasks independently.
• Proactive team player with strong interpersonal skills and discretion.

Job Offer

A unique opportunity to work in a prestigious international institution, supporting senior professionals and coordinating high-level meetings in a dynamic, multicultural environment.