Company description
Company Introduction
Join a leading global organization renowned for its commitment to innovation and excellence in the legal field. Our company fosters a dynamic and inclusive work environment that encourages professional growth and collaboration. We value integrity, teamwork, and a proactive approach to problem-solving, making us a preferred employer for top talent in the industry.Job Responsibilities- Manage and prioritize incoming calls, visitors, emails, and correspondence on behalf of the Chief Legal Officer (CLO) with professionalism and discretion.

• Handle sensitive and confidential matters with the highest level of integrity and diplomacy.
• Serve as a liaison between the CLO and internal/external stakeholders, ensuring smooth communication and follow-ups.
• Support the CLO for Board and Executive Committee matters, including agenda preparation and minute-taking.
• Maintain and coordinate the CLO calendar, resolving scheduling conflicts and ensuring optimal time management.
• Organize complex business travel arrangements, including visa logistics and itinerary planning.
• Track and process expenses and invoices with accuracy and efficiency.
• Plan and organize meetings, workshops, and events, ensuring seamless execution and participant coordination.
• Prepare reports, PowerPoint presentations, and Excel files to support CLO activities.
• Maintain organized files, records, and documentation to support efficient operations.
• Anticipate needs and proactively address challenges to support the CLO’s effectiveness.
• Exercise independent judgment to manage priorities and navigate unexpected changes.
• Continuously seek ways to improve efficiency in administrative processes.

Required Skills & Qualifications- A-level/high school diploma or commercial apprenticeship; further education as an Executive Assistant is preferred.

• 10+ years of experience in a similar role, preferably within large global organizations.
• Fluency in English and German is essential.
• Highly organized and detail-oriented with the ability to manage multiple priorities seamlessly.
• Discreet and professional, with a strong ability to handle confidential matters with integrity.
• Resilient and composed under pressure, ensuring seamless operations at all times.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word, Teams, ARIBA, Concur).
• Strong communication skills with the ability to build trusted relationships with internal and external contacts.
• Proactive and adaptable, with a can-do attitude and the ability to respond effectively to shifting priorities.

Job requirements
If you are a highly organized and professional individual with a passion for supporting executive leadership, we invite you to apply for this exciting opportunity. Join us in making a significant impact within our organization. Submit your application today!