Experienced Executive Assistant 100% ASAP

Our client is an innovative biopharmaceutical company focused on developing life-changing therapies for patients with genetic diseases and cancers. With a strong presence across the EMEA region and a headquarters in Zurich, they operate in a fast-paced, mission-driven environment that encourages independent thinking, transparency, and scientific excellence.

Description

In this key support role, you will report directly to the Head of EMEA, Commercial, and act as a strategic and highly professional partner. Your main responsibilities include:

• Managing complex calendars, schedules, and international/domestic travel for executive leadership
• Coordinating meetings, events, and conferences (onsite and external), including logistics and materials preparation
• Handling highly confidential business information and correspondence with discretion
• Preparing and proofreading presentations, reports, and internal communications
• Managing expense reporting and purchase orders via Concur and other internal systems
• Supporting contract and vendor management (statements of work, MSAs, POs)
• Collaborating with other EAs and departments on cross-functional initiatives
• Participating in project-related administrative work and driving team-wide efficiencies
• Being onsite in Zug twice per week to ensure close collaboration with stakeholders

Profile

• Bachelor's degree from an accredited institution
• At least 3-5 years of experience in a senior Executive Assistant role, preferably supporting C-level leadership
• Excellent written and verbal communication skills in English
• Advanced Microsoft Office skills (Word, Excel, PowerPoint); familiarity with Concur and digital collaboration tools is a plus
• Exceptional organizational and multitasking abilities; thrives under pressure and manages shifting priorities with ease
• Proactive, detail-oriented, and discreet in handling sensitive information
• Strong interpersonal skills and a high degree of professionalism

Job Offer

This role offers the opportunity to work in a dynamic, international environment supporting senior leadership, with a strong focus on collaboration, professional growth, and competitive compensation.