Intern / Entry-Level Office & Operations Assistant

Job description:

Swisslinx is a leading recruitment consultancy providing tailored talent solutions across Switzerland and international markets. We are committed to excellence in service, guided by our core values of transparency, respect, and trust.

About the customer:

Important: This position is strictly for entry-level profiles. We therefore only consider candidates at the beginning of their career. In addition, native or fluent German is required. As the role is primarily on-site, applicants must already be based in Switzerland, ideally in or around Zurich.

About the Role 

We are looking for a motivated, reliable, and detail-oriented individual to join our team as an Intern / Entry-Level Office & Operations Assistant. 

This role is ideal for someone at the beginning of their career who enjoys working with data, supporting smooth daily operations, and contributing to a positive office environment. You will play an important part in coordinating office logistics, assisting with small operational projects, and supporting data-related tasks. 

Requirements:

Key Responsibilities 

Office & Operations Support 

• Manage daily office tasks (supplies, inventories, upkeep). 
• Coordinate with building management, contractors, and handymen when needed. 
• Support office sustainability initiatives (recycling, organisation of common areas). 
• Assist with small ad hoc office tasks (coffee/lunch runs, preparing spaces for meetings, etc.). 

Event & Meeting Coordination 

• Help organise events, meetings, and company activities. 
• Assist with logistics such as room setup, materials preparation, catering, and attendee coordination. 

Data & Administration 

• Collect and organise data in Excel and other tools. 
• Maintain accurate records and assist with the preparation of basic reports or internal documents. 
• Support ad hoc administrative tasks for the operations and management team. 
• Liaise professionally with internal teams and external vendors. 

Competences:

Requirements 

• Recently completed or currently completing a Bachelor's degree in Business Administration, Data Analytics, Economics, or a related field. 
• Good proficiency in Microsoft Excel (formulas, basic pivot tables, simple visualisation). 
• Strong organisational skills and attention to detail. 
• Ability to handle multiple tasks and manage time effectively. 
• Proactive, reliable, and eager to learn in a fast-paced environment. 
• Strong communication and interpersonal skills. 
• German is a must; Swiss German is a strong advantage. 
• On-site presence required. 

Compensation benefits:

• Hands-on experience across office management, operations, and data-related tasks. 
• Mentorship and exposure to different business functions. 
• A collaborative and supportive team environment. 
• Opportunities for learning, professional development, and potential full-time employment after the internship.