Operations Clerk – Facilities & Operations (50%) m/w/d apprenticeship

At the Inter-Community School Zurich (ICS), we are more than a school – we are an international community where everyone feels welcome. For over six decades, ICS has provided first-class education as Switzerland’s oldest international school and a leading IB World School.

Located just 10 km from Zurich’s old town, in the scenic village of Zumikon, our campus is surrounded by nature while remaining close to the heart of the city.

We are looking for a 50% Operations Clerk – Facilities & Operations to support the day-to-day running of our school site.

This role provides structured administrative, technical and coordination support to the Operations Department and acts as an important link between facilities, safety, events, extracurricular activities and external service providers. The position is well suited to someone who enjoys working in a structured, practical and service-oriented environment.

We are open to applications from qualified candidates as well as students in a Lehre or school-based training programme, through a partnership model.

The Work of the Role

Facilities, Safety & Compliance

• Maintain and update evacuation plans, fire drawings and safety documentation
• Manage signage across the school (rooms, doors, safety notices, incident signs)
• Support the Security and Safety Team by keeping documentation and procedures up to date
• Act as deputy for the Operations Manager for defined safety or operational matters

ECAs & Events

• Coordinate rooming and logistics for extracurricular activities
• Support event set-ups, safety requirements and operational readiness
• Liaise with internal teams and external partners

Administration & Reporting

• Maintain operational documentation, reports and action tracking
• Follow up with internal and external stakeholders
• Request and track quotes, work orders and service follow-ups

Process Improvement

• Support the development of more efficient ways of working
• Help improve reporting, documentation and coordination systems

What makes you the ideal Candidate:

• Very good German (spoken and written) is required
• Good working knowledge of English
• Strong administrative and organisational skills
• Comfortable working with technical documents, plans and data
• Reliable, structured and detail-oriented
• Confident communicating with internal teams and external companies
• Interested in facilities, operations, safety or administration
• Suitable for Lehre / vocational training or school partnership pathways

What we offer you: terms & benefits

• Unlimited or apprenticeship contract, starting as soon as possible.
• A 50% position in a dynamic international school
• A supportive and professional working environment
• Hands-on experience in facilities, safety, events and school operations
• Training and development opportunities
• A role that directly supports students, staff and the school community

Next Steps

If this sounds like your next step and you wish to contribute with purpose, please send your application in PDF format (CV, letter of motivation, certificates, and work references) through our career portal to Jenny Kollmann, Recruitment Specialist.

Applications from candidates in vocational training (Lehre) or partner schools are very welcome.

We look forward to receiving your application!