• Coordinate multi-leg international travel for a high-profile CEO with precision
  • Own a fast-paced global calendar, managing strategic meetings across time zones

About Our Client

Our client is a privately held, globally active pharmaceutical organisation with a strong footprint across multiple international markets. Headquartered in Switzerland, the company is undergoing a strategic growth phase and is recognised for its innovation, agility, and commitment to excellence. With a dynamic leadership team and a collaborative culture, the business offers a unique opportunity to contribute at the highest level of executive operations.

Job Description

• Maintain and optimise a dynamic, high-volume calendar with frequent changes. Coordinate internal and external meetings, board sessions, and strategic engagements across multiple time zones.
• Plan and execute intricate international travel itineraries, including flights, ground transport, visas, accommodations, and contingency planning. Ensure seamless transitions between engagements and proactive resolution of travel disruptions.
• Prepare daily schedules, briefing packs, and background materials to ensure the CEO is fully informed and prepared for each engagement.
• Organise and support executive-level meetings, including agenda setting, minute-taking, and follow-up tracking.
• Draft and review confidential correspondence, presentations, and reports. Act as a gatekeeper and liaison for internal and external communications.
• Lead or contribute to strategic initiatives and special projects, ensuring timely execution and alignment with business objectives.
• Build trusted relationships across the organisation and externally to facilitate effective collaboration.
• Oversee administrative processes within the executive office, including budget tracking and cross-functional coordination.

The Successful Applicant

We are seeking a highly experienced professional with a proven track record of supporting C-suite executives in a global, fast-moving environment.

• Degree in Business Administration or equivalent
• 8+ years of experience supporting C-Level (ideally the CEO) executives in a multinational setting
• Demonstrated expertise in managing complex travel and scheduling across global regions
• Exceptional organisational and project management skills
• High level of discretion, integrity, and emotional intelligence
• Fluent in English; additional languages are an asset
• Proficiency in MS Office and digital collaboration tools
• Proactive, adaptable, and solution-oriented mindset

What's on Offer

• A high-impact role at the centre of executive decision-making
• Exposure to strategic leadership in a global context
• A collaborative and empowering work culture
• Competitive compensation and benefits
• Office based in Zug with hybrid flexibility and occasional travel

For a confidential discussion about this opportunity, please apply via the button. Only shortlisted candidates will be contacted.

Quote job ref

JN-102025-6873103

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Healthcare / Pharmaceutical

Location

Zug

Contract Type

Permanent

Job Reference

JN-102025-6873103