• -Coordinate multi-leg international travel with precision and foresight
• Own a demanding global calendar, managing strategic meetings across time zones

About Our Client

Our client is a privately owned pharmaceutical company operating internationally with a significant presence across key global markets. Based in Switzerland, the organisation is currently experiencing an exciting phase of growth and transformation. Known for its innovative approach, entrepreneurial mindset, and commitment to operational excellence, the company offers a collaborative and fast-paced environment where high-performing professionals can make a meaningful impact.

Job Description

• Manage and continuously optimise a busy and evolving executive calendar, coordinating internal meetings, external appointments, board-related activities, and key strategic engagements across different regions and time zones.
• Arrange and oversee detailed international travel plans, including flights, hotel bookings, visa requirements, ground transportation, and contingency measures. Anticipate challenges and ensure travel schedules run smoothly and efficiently.
• Prepare daily agendas, briefing materials, meeting documentation, and relevant background information to support effective decision-making.
• Coordinate executive and leadership meetings, including agenda preparation, meeting logistics, documentation of key discussions, and follow-up on action items.
• Draft, edit, and review sensitive correspondence, presentations, and reports while acting as a central point of contact for executive communications.
• Support and drive strategic initiatives and ad hoc projects, ensuring deadlines are met and objectives remain aligned with business priorities.
• Develop strong working relationships with internal teams and external partners to facilitate efficient collaboration and communication.
• Oversee administrative activities within the CEO's office, including budget monitoring, process coordination, and cross-functional support.

The Successful Applicant

We are looking for a highly professional and flexible Executive Assistant with extensive experience supporting a CEO within a dynamic international environment.

Your Profile:

• Degree in Business Administration or a comparable qualification
• Minimum 8 years of experience supporting C-suite leaders, ideally at CEO level, within a multinational organisation
• Solid experience managing complex calendars and international travel logistics across multiple regions
• Outstanding organisational, coordination, and project management capabilities
• Strong sense of discretion, professionalism, and emotional intelligence
• Fluent English skills; additional languages would be advantageous
• Advanced proficiency with Microsoft Office applications and modern collaboration tools
• Highly proactive, flexible, and solution-focused approach to work

What's on Offer

• A visible and influential role supporting executive leadership at the highest level
• Direct exposure to strategic business decisions within a global organisation
• An engaging, collaborative, and supportive working environment
• Attractive salary package and comprehensive benefits
• Zug-based office location with hybrid working options and occasional travel requirements

For a confidential discussion regarding this opportunity, please submit your application using the link below. Due to the volume of applications, only shortlisted candidates will be contacted.

Quote job ref

JN-072026-7057639

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Healthcare / Pharmaceutical

Location

Zug

Contract Type

Permanent

Job Reference

JN-072026-7057639