Responsibilities

• Documentation and Administrative Support
• Provide administrative support to the Sales Management Team for all duties including mail, word processing, filing, order processing, telephone answering
• Support the Sales Management Team with information gathering and prepare presentations for meeting
• Draft complex documentation, proposals, reports, and correspondence such as contracts and agreements, to support the Sales Management Team
• Prepare, assemble and modify weekly reports, presentations and briefing materials using MS Word, PowerPoint, Excel
• Use database systems to maintain current records and support the monthly reporting
• Assist the President with team collaboration
• Manage calendar including internal/external meetings, site-visits and other special events
• Manage meetings to include taking minutes and maintain action item lists to ensure follow-up
• Support the Sales Management Team with travel itineraries: hotel reservations, flights booking and all related issue with travelling, to include travel expense reports, reconcile credit card statements and other duties as needed to manage travel

Requirements

• Successful completed commercial apprenticeship
• Minimum 5 years of office administration experience in multinational environment, preferably with recent senior executive support experience
• Strong knowledge of office-related software including Microsoft Office, PowerPoint, Word and Excel
• Ability to maintain confidential information
• Ability to organize and manage multiple projects and tasks simultaneously Excellent organizational and interpersonal skills
• Excellent command of both oral and written local language and English are required

Contact

Nicole Gebhard, HR Business Partner, +41 62 789 23 02